Personal Assistant

Acknowledgement of Country 

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation. 

Role highlights

• Support senior leaders in CSIRO’s Space & Astronomy Research Unit
• Utilise administrative skills to ensure seamless daily operations
• Join CSIRO – Australia’s National Science Agency!

About CSIRO

As Australia's national science agency, CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone, just like you, joined us and took on the challenge.

Visit CSIRO.au for more information.

The opportunity 

The successful candidate will provide administrative support primarily to the Deputy Director of Space & Astronomy, as well as the Chief Operating Officer and the Space Program. This support includes but is not limited to: meeting and travel preparation and coordination, diary management, routine correspondence, records management, minute taking and other general office administration duties. The position will operate within a wider administrative support team.

Your high-level duties will include: 

• With limited supervision, provide efficient and effective diary management, including arranging meetings and appointments. Monitor emails, prioritising tasks and deadlines. Monitor and follow up on issues in a timely manner.
• Manage domestic and overseas travel arrangements.
• Coordinate internal and external meetings or other events, including booking rooms/venues, resources, travel, transport, equipment and catering, managing invitations and attendance, preparing meeting minutes and initiating follow-up action.
• Maintain accurate, accessible, and up-to-date office information systems and processes (Outlook, email folders, Outlook contacts, paper files, HP Records files).
• Secretariat for the S&A Diversity and Inclusion Committee
• Manage administrative projects or issues as necessary.
• Assist the Research Unit EO and EA to coordinate material needed for reviews, reports or to respond to information requests.
• Coordinate the procurement of goods and services as directed.
• Communicate openly, effectively and respectfully with all staff, clients and suppliers in the interests of good business practice, collaboration and enhancement of CSIRO’s reputation.
• Work collaboratively as part of a multi-disciplinary, regionally dispersed team to carry out tasks in support of CSIRO’s scientific objectives.

Role particulars

Location: Marsfield (Sydney), NSW

Salary: AU$73k - AU$93k per annum (pro-rata for part-time) + 15.4% superannuation

Tenure & work schedule: Indefinite, Full-time or Part-time (0.8 FTE minimum)

Reference: 100738

As the successful candidate, you will bring:

Essential criteria

• A relevant qualification and/or equivalent experience in providing secretarial or administrative support to a Senior Manager or Executive in a fast paced and complex environment.
• Strong organisational skills with the ability to manage competing demands; establish priorities, organise tasks, meet deadlines and escalate issues when required.
• Demonstrated ability to work flexibly and provide a positive contribution in a team environment.
• Demonstrated ability to clearly convey information and ideas, establish effective interpersonal relationships with a wide variety of people and to professionally handle sensitive and confidential information using appropriate judgment and discretion.

Desirable criteria

• Experience in using records management systems and SAP.

 
For full details about this role, and other criteria, please review the Position Description.

Not sure if you meet all the criteria?

While it is CSIRO policy that the successful candidate must meet all the essential criteria, there are many ways to demonstrate this. Don’t let the list discourage you. If you are unsure about applying, please reach out to the contact person in the Position Description.

Setting you up for success

We are committed to providing a recruitment process that is fair, equitable and accessible to everyone. We recognise that it may be helpful for us to adjust our process to make it equitable for your individual situation. Please contact Laura Mason via Careers.Online@csiro.au and let us know how we can support you.

Life at CSIRO and flexible work arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. We can discuss flexible work arrangements with you during the recruitment process. CSIRO also offers a range of leave entitlements, benefits and career development opportunities. To find out more, visit Careers at CSIRO.

Inclusion and belonging

Solving Australia's greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation, we are committed to creating diverse and inclusive teams where people feel they belong. We recognise true diversity encompasses all ages, abilities, cultures, faiths, levels of education, genders, sexualities, diversity of thought and much more. We focus on hiring people who share our values of People First, Further Together, Making it Real and Trusted.

CSIRO holds Gold Status for the Australian Workplace Equality Index for LGBTQIA+ inclusion, and a Science in Australia Gender Equity Bronze Award.

Eligibility 

Applications for this position are open to Australian Citizens, New Zealand Citizens, Australian Permanent Residents or you must either hold, or be able to obtain, a valid working visa for the duration of the specified term. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.  

Child safety 

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy. 

How to apply 

Please apply online and submit a cover letter (maximum 2 pages) and CV that demonstrate your motivation and ability to meet the essential requirements of this role.

Applications close 

17 August 2025, 11:00pm AEST