Executive Assistant - People Partnering & Services

Acknowledgement of Country 

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation. 

Role highlights

• Partner with a senior People leader to deliver strategic outcomes
• Coordinate executive priorities and drive efficient ways of working
• Part-time opportunity within a collaborative team supporting world-class science
  
  

About CSIRO

As Australia's national science agency, CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone, just like you, joined us and took on the challenge.

Visit CSIRO.au for more information.

The opportunity 
We are seeking a highly organised and proactive Executive Assistant to support the Director, People Partnering & Services (PP&S).

In this role, you will provide high-level executive and administrative support for the People Leadership team, helping to ensure the smooth and efficient operation of the PP&S group and broader People function. Working closely with senior leaders and diverse stakeholders across CSIRO, you will play a critical role in delivering professional and effective support in a fast-paced environment.

This is an exciting opportunity for a professional seeking a part-time role, where you can provide high-level executive support, build strong stakeholder relationships and contribute to work that delivers impact through science and innovation.

Your high-level duties will include: 

• Providing proactive diary, travel and meeting management support for the Director PP&S.
• Coordinating meetings, workshops and events, including scheduling, preparing agendas, documentation and presentations, and taking minutes where required.
• Preparing and drafting correspondence, briefing notes, reports, executive papers and presentations.
• Supporting procurement activities and assisting with expenditure monitoring and reconciliation.
• Maintaining electronic records and document management systems in line with CSIRO policies and records management requirements.
• Assisting with People-led programs, governance activities, steering committees and business initiatives.
• Conducting desktop research and preparing briefing materials and information reports.
  

Role particulars

Location: Clayton (VIC)

Salary: AU$100k – AU$113k per annum (pro-rata for part-time) + 15.4% superannuation

Tenure: Indefinite, Part-time (20 hours per week)  

Reference: 103737

As the successful candidate, you will bring:

• Relevant certificate/diploma and/or equivalent relevant work experience providing high level administrative support.
• Strong organisational skills, with the ability to coordinate multiple tasks, meet deadlines and follow through on actions.
• Well-developed written communication skills, including drafting and reviewing correspondence, reports, presentations and executive papers.
• Proven ability to manage complex diaries, meetings, travel and competing priorities with sound judgement, discretion and responsiveness.
• Excellent interpersonal skills demonstrated by extensive experience establishing and maintaining positive internal and external stakeholder relationships.
• Demonstrated experience in providing executive assistance to a Senior Manager or an Executive in a fast paced and complex environment. 
• Strong organisational skills with the ability to prioritise demands, proactively resolve and/or escalate matters so they are managed in a timely manner.
• The ability to work effectively in a team environment by collaborating with internal and external stakeholders, as well as sharing resources to accomplish objectives.
• Strong digital literacy with demonstrated proficiency in Microsoft Office applications including Word, Excel, PowerPoint, Outlook, SAP.
  
  

For full details about this role, and other criteria, please review the Position Description.

Not sure if you meet all the criteria?

While it is CSIRO policy that the successful candidate must meet all the essential criteria, there are many ways to demonstrate this. Don’t let the list discourage you. If you are unsure about applying, please reach out to the contact person in the Position Description.

Setting you up for success

We are committed to providing a recruitment process that is fair, equitable and accessible to everyone. We recognise that it may be helpful for us to adjust our process to make it equitable for your individual situation. Please reach out to the contact person listed in the Position Description and let us know how we can support you.  

Life at CSIRO and flexible work arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. We can discuss flexible work arrangements with you during the recruitment process. CSIRO also offers a range of leave entitlements, benefits and career development opportunities. To find out more, visit Careers at CSIRO.

Inclusion and belonging

Solving Australia's greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation, we are committed to creating diverse and inclusive teams where people feel they belong. We recognise true diversity encompasses all ages, abilities, cultures, faiths, levels of education, genders, sexualities, diversity of thought and much more. We focus on hiring people who share our values of People First, Further Together, Making it Real and Trusted.

CSIRO holds Platinum Status for the Australian Workplace Equality Index for LGBTQIA+ inclusion, and a Science in Australia Gender Equity Bronze Award.

Eligibility 

Applications for this position are open to Australian Citizens, New Zealand Citizens and Australian Permanent Residents.

Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.  

Child safety 

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy. 

How to apply 

Please apply online and submit a cover letter (maximum 2 pages) and CV that demonstrate your motivation and ability to meet the essential requirements of this role.

Applications close 

2nd August 2026, 11pm AEST.