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Data61 Program and Administration Assistant

Date: 13-Sep-2022

Location: Melbourne, VIC, AU

Company: CSIRO

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

The Opportunity

CSIRO’s Data61 is the digital technologies and data science arm of Australia’s national science agency. With around 400 staff and another 300 affiliate staff through its network of university partners, Data61 represents one of the largest collections of R&D expertise in artificial intelligence, data science, cybersecurity, robotics, and software engineering in the world. With a focus on impact-driven science and technology, Data61 works across disciplines and industry sectors to solve some of the world’s greatest challenges through digital R&D.


  • New Opening! This is a great opportunity to advance your career and be a part of an organisation making a positive contribution at the global level.
  • Join CSIRO - Australia's premier research organisation
  • Collaborative, flexible, innovative workplace that values you and your career development


In your role as the Program and Administration Assistant, you will provide support to Data61’s Research Program leadership teams and the Business Unit more broadly. This involves the development, implementation, and administration of systems and procedures that assist the management and operations team to achieve their objectives.

Your duties will include:

  • Provide general administrative support to all levels of leadership within the Research Operations Team, and provide direct support Research Programs including Team Leaders, Group Leaders and the Research Directors.
  • Prepare and review correspondence, reports and other materials and assist to coordinate responses to information requests, and follow-up actions 
  • Coordinate internal and external meetings or other events, including booking rooms, resources, travel, transport, equipment and catering
  • Establish and maintain electronic document management systems, databases, registers and lists (e.g. HPRM, email distribution lists).
  • Contribute to the development of standard Business Unit/Program operating procedures and continuous improvement activities


Location: Clayton, Victoria, Australia

Salary: AU $66,163 to AU$84,207 per annum + up to 15.4% superannuation

Tenure: Indefinite

Reference: 88851

To be considered you will need:


  • Demonstrated experience in providing secretarial or administrative support to a Senior Manager or Executive in a fast paced and complex environment.
  • Demonstrated proficiency in Microsoft applications including Teams, Word, Excel, Access, PowerPoint and Outlook; and in using HPRM, SAP and ePublish to manage workflow processes and on-line transactions.
  • Demonstrated ability to clearly convey information and ideas, and establish effective interpersonal relationships with a wide variety of people.
  • Demonstrated ability to professionally handle sensitive and confidential information, and use appropriate judgment and discretion.
  • Demonstrated ability to manage competing demands, establish priorities, organise tasks to meet deadlines, and escalate issues.
  • Ability to quickly adapt to technological, structural, and procedural changes and maintain professionalism and flexibility.


For full details about this role please view the Position Description


Applications for this position are open to Australian/New Zealand Citizens, Australian Permanent Residents or you must either hold, or be able to obtain, a valid working visa for the duration of the specified term. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.


To enter a CSIRO site, CSIRO will require you to show proof of vaccination against COVID-19 (or show a valid medical exemption from vaccination). If you are unable to meet this requirement, then you must return a negative result on a Rapid Antigen Test (within 48 hours prior to attending site) and wear a face mask whilst on the CSIRO site. These requirements apply if you are attending a CSIRO site as part of a recruitment process.

Flexible Working Arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. 

Diversity and Inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish. 


At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact. 

Join us and start creating tomorrow today!

How to Apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications Close

Tuesday 04th October, 11:00pm AEST