Administrative Support Officer, ACDP

Acknowledgement of Country 

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation. 

• Be part of the team that safeguards Australia’s premier biosecurity facility
• Play a key role in supporting compliance and operational excellence at ACDP
• Support critical biosafety and biosecurity processes in a highly specialised team environment

About CSIRO

As Australia's national science agency, CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone, just like you, joined us and took on the challenge.

Visit CSIRO.au for more information.

The opportunity 

The Biorisk Management Group (BMG) at CSIRO’s Australian Centre for Disease Preparedness (ACDP) plays a critical role in maintaining biosafety, biosecurity, and biocontainment within one of Australia’s most highly regulated scientific facilities. Comprising 18 specialist staff, the team ensures safe and compliant operations while providing expert technical advice on biological security and safety. BMG oversees key processes essential for compliance with multiple regulatory frameworks.

As an Administration Officer, you will support the group’s regulatory and operational functions by managing documentation and processes that underpin ACDP’s quality assurance. This includes coordinating staff training records, administering biological transfers, and maintaining oversight of activities such as vaccination programs and pest management. Working closely with the BMG leadership and administrative team, you will help ensure operational practices are maintained and communicated effectively across internal and external stakeholders. The role demands a high level of discretion, confidentiality, and professionalism.

Your duties will include: 

• Provide administrative and operational support to the Biorisk Manager to ensure effective biocontainment operations and regulatory compliance.
• Coordinate access controls, staff training records, inductions, and secure area entry processes for personnel and visitors.
• Manage documentation and compliance activities, including recordkeeping, vaccination and titre checks, pest control records, and biological transfer requests.
• Maintain accurate electronic document and records management systems (LMS/QMS) in line with CSIRO standards.
• Support internal and external communications, including meeting coordination, agendas, minutes, and follow-up actions.
• Contribute to administrative projects and continuous improvement initiatives to support the Strategic Facility’s operations.

Role particulars & eligibility

• Location: Geelong, Victoria (on-site position)
• Salary: AU$76k – AU$96k per annum (pro rata for part-time), plus 15.4% superannuation 
• Tenure & work schedule: Indefinite, full time           
• Reference: 101732

As the successful candidate, you will bring:

• Demonstrated highly developed administration skills, including advanced abilities in the use of Microsoft Office applications (including Word, Outlook, Teams, Excel and PowerPoint).
• Experience in interactions with a diverse range of stakeholders both internal (ACDP staff and affiliates), external clients and regulatory bodies with confidence and clarity.
• Demonstrated problem solving and adaptive skills.
• Highly developed time management and organisational skills with a demonstrated ability to prioritise competing demands and escalate issues as appropriate.
• Proven ability to work co-operatively as a contributor to teams and to interact effectively with key stakeholders.
• Experience working under a regulatory framework or mandate and experience using SAP, O2D, or a quality management system (QMS) is desirable.

 
For full details about this role, including all duties and criteria, please review the Position Description. Please note: Under CSIRO policy only those who meet all essential criteria can be appointed.

Setting you up for success

We are committed to providing a recruitment process that is fair, equitable and accessible to everyone. We recognise that individuals may have different needs, and we’re happy to discuss what adjustments to our process may help you feel safe, respected and able to participate fully. Please contact careersonline@csiro.au and let us know how we can support you.  

Life, benefits and flexible work arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. We can discuss flexible work arrangements with you during the recruitment process. CSIRO also offers a range of leave entitlements, benefits and career development opportunities. To find out more, visit Careers at CSIRO.

Inclusion and belonging

Solving Australia's greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation, we are committed to creating diverse and inclusive teams where people feel they belong. We recognise true diversity encompasses all ages, abilities, cultures, faiths, levels of education, genders, sexualities, diversity of thought and much more. We focus on hiring people who share our values of People First, Further Together, Making it Real and Trusted.

CSIRO holds Platinum Status for the Australian Workplace Equality Index for LGBTQIA+ inclusion, and a Science in Australia Gender Equity Bronze Award.

Child safety 

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy. 

How to apply 

Please apply online and submit a cover letter (maximum 2 pages) and CV that demonstrate your motivation and ability to meet the essential requirements of this role.

Applications close 

19th January 2026, 11:00pm AEDT