Administration Officer

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

The opportunity

• Administrative support of key management and project activities at the Australian Centre for Disease Preparedness
• Liaise closely with agencies and individuals across CSIRO as well as nationally and internationally
• Draw on your professionalism and strong judgement providing confidential assistance to the Research Director 
   

The Australian Centre for Disease Preparedness (ACDP) helps protect Australia’s multi-billion-dollar livestock and aquaculture industries, and the general public, from emerging infectious disease threats. It is a high-containment facility designed to allow scientific research into the most dangerous infectious agents in the world.

As an Administration Officer with the ACDP, you will provide administrative, project and financial support services to the ACDP Research Director.  Working alongside the administrative support team within ACDP, you will undertake a range of tasks and project support activities.  Using a high level of discretion and confidentiality, you will bring initiative and an ability to manage and coordinate key relationships with various stakeholders and manage a range of diverse activities simultaneously. For success in this role, you will be familiar with administrative procedures for project management and have the ability to work with various systems to assist in preparing complex milestone reports.

Your duties will include:

• Administrative support to the Research Director
• General administrative tasks
• Record keeping and compliance
• Communication – preparing reports, liaising with stakeholders, preparing written correspondence, etc
• Diary Management, event and travel coordination

 
Location:      Geelong – Australian Centre for Disease Preparedness (ACDP), Victoria
Salary:          AU $73k - AU $93k per annum, plus up to 15.4% superannuation
Tenure:        Term until 31st December 2027
Reference:    99674

To be considered you will need:

• Experience working in a complex, fast-paced research, academic or clinical environment. 
• Highly developed administration skills, including advanced abilities in the use of Microsoft Office applications.
• Strong judgement and the ability to quickly learn new systems.
• Proof reading and writing skills, and the ability to effectively collate information from various sources.
• Highly developed time management and organisational skills.
• The ability to work co-operatively as a contributor to teams and to interact effectively with scientific and industry stakeholders.

To see the full list of criteria for this role, please view the Position Details

Eligibility

Applications for this position are open to Australian Citizens only. Appointment to this role is subject to the ability to obtain a security clearance at Negative Vetting 1 level and is also subject to other security/medical/character requirements which are detailed in the position description.

Setting you up for success

We are committed to providing a recruitment process that is fair, equitable and accessible to everyone. We recognise that it may be helpful for us to adjust our process to make it equitable for your individual situation. Please contact Nicole on Nicole.poole@csiro.au and let us know how we can support you.  

Flexible working arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. We can discuss flexible work arrangements with you during the recruitment process. CSIRO also offers a range of leave entitlements, benefits and career development opportunities. To find out more, visit Careers at CSIRO

Diversity and inclusion

Solving Australia's greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation, we are committed to creating diverse and inclusive teams where people feel they belong. We recognise true diversity encompasses all ages, abilities, cultures, faiths, levels of education, genders, sexualities, diversity of thought and much more. We focus on hiring people who share our values of People First, Further Together, Making it Real and Trusted.

CSIRO holds Gold Status for the Australian Workplace Equality Index for LGBTQIA+ inclusion, and a Science in Australia Gender Equity Bronze Award.

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.

About CSIRO

At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact. 

CSIRO is committed to values-based leadership to inspire performance and unlock the potential of our people.

Join us and start creating tomorrow today!

How to apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications close

8th April 2025, 11:00pm AEST/AEDT