Maintenance Contract and Governance Administrator

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.

The opportunity

• ​​​​​​Join CSIRO - Australia's National Science and Innovation Agency
• Manage Compliance – Oversee contracts, governance, and performance standards
• Optimise Maintenance – Improve asset management and preventative strategies

The Coordinator, Maintenance Contracts and Governance ensures a safe, compliant, and well-maintained environment for CBIS staff and clients by overseeing contract governance, contract compliance, and performance management. Working closely with Facility Operations teams, the role enhances contract management through education, compliance monitoring, and preventative maintenance planning. A key focus is facilitating contract governance to align with compliance, asset management, financial, and sustainability objectives.

The coordinator also develops performance KPIs, integrating them into procurement processes to improve service delivery in prescribed preventative maintenance. Supporting contract and contractor management, the role ensures preventative maintenance meets regulatory and contractual standards while mitigating risks. Additionally, it assists in refining systems, processes, and auditing procedures, contributing to continuous improvement in asset management, maintenance scheduling, and reporting.

Your duties will include:

• Collaborate with the CBIS Manager Contracts Administrator in developing systems, processes and procedures and continually improving contract management and compliance auditing across the nation. 
• Under limited direction ensure procurement and contract registers and contractor audit databases are up to date as well as other tools, templates and processes as necessary to effectively manage the full lifecycle of all maintenance contracts. 
• Actively monitor the financial performance of contract activities, enabling accurate reports of contract expenditure.
• Contribute to the management of contractor governance, KPIs and Service Level Agreements including participating in contract governance meetings as per established contract agreements and CBIS policies and procedures while contributing to the continuous improvement of contractor management processes.
• Identify opportunities to enhance procurement efficiency and contract compliance.
• Monitor contracts for adherence to performance, financial, and regulatory requirements.
• Actively collaborate with SAMS team and Operations teams for the purposed of populating and maintaining the Asset Data in the Asset Management database.
• Govern the facility and project contracts to ensure that Contractors meet their obligations to provide accurate and timely data uploads into CSIRO’s asset management system

Location: Open to Australian major capital cities 

Salary: AU$114,219 - AU$123,605 plus up to 15.4% superannuation

Tenure: Indefinite 

Reference: 99467

To be considered you will need:

• Building, Facilities Management, Trade or Commerce related qualification and/or relevant work experience in the delivery of facility management, financial management, asset management and contract management. 
• Experience and ability in governing contract management processes for multiple complex maintenance contracts in a diverse property portfolio context across all States and Territories.
• Working knowledge of Commonwealth Procurement Rules and procurement processes, including arranging internal or external service providers, approvals, preparation and coordination of technical specifications for tender documents, tender and formal quotation procedures.
• Experience in public sector procurement or government contract management.
• Knowledge of e-procurement systems and contract management software.? 
• Demonstrated ability to work under general direction, accept responsibility and be accountable for procurement and contracting activities to ensure effective delivery of hard and soft services in accordance with relevant time, cost, quality, statutory and user satisfaction requirements.
• Work experience in contract management, in an asset maintenance context across multiple facilities or similar field in services procurement contract management.
• Demonstrated knowledge/experience and appreciation of relevant procedures/protocols, compliance and statutory requirements associated with Federal, State and Local Government building and services codes and regulations and Health Safety and Environmental (HSE) requirements that may be applicable to personnel operations and safety and security at CSIRO’s research facilities.
• Ability to interpret relevant Commonwealth and State/Federal legislation.
• Sound ability to work closely with a diverse operational team of property professionals across several sites and proven experience in providing support to a complex property portfolio comprising of several sites and a diverse cross section of business requirements.

Desirable:

• High level proficiency with Microsoft Office suite and Adobe Pro DC.
• Certificate IV in procurement and contracting for a public officer. 

For full details about this role please review the Position Description

Eligibility

Applications for this position are open to Australian Citizens; the successful candidate may be required to obtain and maintain a security clearance at the NV1. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Flexible working arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. 

Diversity and inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish. 

About CSIRO

At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact. 

CSIRO is committed to values-based leadership to inspire performance and unlock the potential of our people.

Join us and start creating tomorrow today!

How to apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications close

19 March 2025, 11:00pm AEDT