Executive Assistant - Health & Biosecurity

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

Child Safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.

The Opportunity

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• Influence and engage with a diverse range of stakeholders.
• Be a key member of the CSIRO Health and Biosecurity leadership team.
• Flexible/hybrid working environment.

CSIRO is Australia’s National Science Agency and is one of the world’s largest and most successful publicly funded research and development organisations that delivers world-class science and outcome-focused research that generates economic, environmental, and social benefits for Australia in a global context. We have improved the lives of many around the world through our research and developments including WiFi, the Hendra Virus Vaccine, Polymer Banknotes, extended wear contact lenses, Aerogard and the Total Wellbeing Diet. 

CSIRO’s Health and Biosecurity Business Unit is dedicated to conducting scientific research that develops products and services to address the complexity and interdependencies of human, animal and environmental health and biosecurity challenges to provide benefits to Australia and the world. 

The Executive Assistant (EA) will provide high level administrative support to the Director and other senior stakeholders in the BU. The EA will prioritise commitments, follow through on issues to successful resolution, coordinate timely responses to requests, collect and analyse information, and plan and facilitate the effective operation of the Director’s office. Beyond day-to-day management of the administration needs of the Director, the EA will work as a key member of the H&B leadership team and as time permits, also lead or contribute to projects such as coordination of stakeholders, staff engagement, conducting desktop research, gathering information, writing reports and project scheduling.

Your duties will include:

• Providing efficient and effective diary management, including arranging meetings and appointments on behalf of the Director, and managing all domestic and overseas travel arrangements.
• Monitoring and prioritising incoming email correspondence – exercising judgement and initiative to request, coordinate, manage, and action as appropriate.          
• Providing systematic and dependable follow up of issues and tasks and ensuring they are handled in a timely fashion.
• Assisting in meeting set-up and arrangements including scheduling of events, minutes taking and preparation of papers and presentations, as required.
• Drafting straightforward responses to incoming correspondence.
• Establishing and maintaining electronic document management systems in accordance with CSIRO's record management standards.
• Maintaining effective professional relationships with external stakeholders on behalf of the Business Unit.
• Other duties as directed.

Location: Open to major cities in Australia however Clayton, Melbourne, VIC preferred

Salary: AU$89k - AU$101k plus up to 15.4% superannuation 

Tenure: Specified term of up to 3 years / Full-time

Reference: 94225

To be considered you will need:

• Relevant certificate/diploma and/or equivalent relevant work experience providing high level administrative support.
• Excellent interpersonal skills demonstrated by extensive experience establishing and maintaining positive internal and external stakeholder relationships.
• Demonstrated experience in providing executive assistance to a Senior Manager or an Executive in a fast paced and complex environment.
• Strong organisational skills with the ability to prioritise demands, proactively resolve and/or escalate matters so they are managed in a timely manner.
• The ability to work effectively in a team environment by collaborating with internal and external stakeholders, as well as sharing resources to accomplish objectives.
• Demonstrated proficiency in Microsoft applications including Word, Excel, PowerPoint, Outlook, or similar to manage workflow processes and online transactions.

For full details about this role please review the Position Description.

Eligibility

Applications for this position are open to Australian/New Zealand Citizens and Australian Permanent Residents. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Flexible Working Arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. 

Diversity and Inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish. 

About CSIRO

At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact. 

CSIRO is committed to values-based leadership to inspire performance and unlock the potential of our people.

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs, whether we are undertaking research, engaging with the public or nurturing future scientists in person or online. Source – CSIRO Child Safe policy 2023

Join us and start creating tomorrow today!

How to Apply

Please apply on-line and provide a cover letter addressing each of the essential criteria and a CV that best demonstrates your motivation and ability to meet the requirements of this role.

Applications Close

27 September 2023, 11:00pm AEST.