Program Support Officer

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.

The opportunity

• Provide high-level administrative & operational support to IMT leaders & teams.
• Coordinate activities, projects & documentation to support efficient delivery.
• Contribute to the smooth operation of IT, cyber security & technology functions across CSIRO

The Program Support Officer within CSIRO’s Information Management & Technology (IMT) team provides vital administrative and operational support to the Deputy Directors, Chief Information Security Officer (CISO) and their teams. Supporting areas such as Applications and Information Management, IT Services, the Office of the Chief Technology Officer and Cyber Security, the role contributes to the effective operation of CSIRO’s national science and technology capabilities.

You'll play a key part in ensuring the smooth coordination of activities, projects and services that enable IMT to deliver outcomes efficiently across the organisation. As you will be involved a broad range of responsibilities, including scheduling, documentation, and executive support, requiring excellent communication, problem-solving and multitasking skills. 

Your duties will include:

• Coordinate and support IMT group meetings by providing
  
  • Scheduling
    
  • Event organisation
    
  • Assisting with agenda and document preparation as required
    
  • Recording and distributing meeting actions
    
• Assisting with project and program administration and support as required, including
  
  • SharePoint set up and management
    
  • Supporting audit and survey requirements
    
  • Managing IMT channels including SharePoint sites, Teams chats, and meetings for 
    delegate access
    
• Provide leave coverage for colleagues, or contribute to IMT or CSIRO initiatives as required
  
• Develop and maintain documentation to support the objectives and output of the program
  and group area.
  
• Develop and maintain work instructions for all processes undertaken in your work area.
  
  • Maintain CIO Office group inbox and calendar
    
  • Ensuring all key dates and deadlines are recorded
    
  • CIO, CISO, Deputy Director and team travel/leave is recorded
    
  • Manage group and program meetings

Location: Open to all Australian capital cities with CSIRO site

Salary: AU$96,811 - AU$109,527 plus up to 15.4% superannuation

Tenure: Indefinite 

Reference: 101595

To be considered you will need:

• Relevant qualifications and/or 3+ years' experience supporting executive staff
  
• Highly proficient in MS Office 365, Teams and SharePoint developing reports and presentations
  
• Strong communication skills (via phone, video, email and in-person)
  
• Excellent organizational and time management skills with an ability to think proactively take initiative and prioritize work in a high-volume environment. 
  
• Highly developed analytical and problem-solving skills with the capacity to work through issues and identify solutions. 
  
• Ability to work independently while also being a willing and active contributor to the team. 
  
• Ability to take initiative and find innovative solutions

For full details about this role please review the Position Description

Eligibility

Applications for this position are open to Australian/New Zealand Citizens, Australian Permanent Residents. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Flexible working arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. 

Diversity and inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish. 

About CSIRO

At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact. 

CSIRO is committed to values-based leadership to inspire performance and unlock the potential of our people.

Join us and start creating tomorrow today!

How to apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications close

4 November 2025, 11:00pm AEDT